Creating a new calendar
Firstly, let’s create a new calendar for all your Public events. This makes it really clear which events are going through to PlaceCal.
Click “Add calendar” then “Secondary calendar”.
This will bring in a little box in the left sidebar to type the name of your calendar in. This is a little hidden!
Now you can add events to your calendar. Click on “New” and then “Calendar event”. Give your event a name.
If your event calendar covers multiple venues, add the venue. Be sure to use the autocompete to set the location: having the name correctly here helps PlaceCal make sure the event goes on the correct pages.
If your calendar is entirely for one venue, you can either skip this step or use it to store a room number.
Add relevant information about how often this event is, if needed.
Make sure that the calendar is set to the new calendar you just created, and not the default one in Outlook.
Consider turning off Reminders if you use Outlook a lot. If this is the only thing you use it for it might not matter.
Add a Description and check everything looks OK. When you’re ready, click “Save”.
Great! You’ve added your event and it should show up. Repeat this for your other events.
Sharing your calendar link with PlaceCal
To get your events on PlaceCal we need to go through a few more steps.
Click the cog at the top right of the screen.
Go to “Options”.
Go to “Calendar publishing” in “Shared calendars”.
Select your calendar from the dropdown list.
Right click the “ICS” link and click on “Copy link address”. If you’re feeling brave, feel free to add it in the PlaceCal interface yourself. If not then email this link to firstname.lastname@example.org.
Thats it! 🎉 We’ll get your events live as soon as we can.